Privacy Policy

This personal data policy applies to all companies within the Exhibitions Division of the GL events Group.

The GL events Group places great importance on the protection of your personal data and undertakes to collect and process your personal data in compliance with amended French Law No. 78-17 of 6 January 1978 and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR).

Definitions

“The terms “we”, “us” and “our” refer to, or are associated with, the data controller (for further details, please refer to the section “Who is the data controller?”).

Who is the data controller?

The companies within the Exhibitions Division of the GL events Group that may act as data controllers for the processing of your personal data are:

  • GL events Exhibitions Opérations
  • GL events Exhibitions Industrie
  • Première Vision

To identify precisely which company is acting as data controller, simply refer to:

  • the company name indicated in the legal notice of the website you are visiting or from which you were redirected; and
  • the company name of the entity with which you are in contact (as indicated in the legal notice of emails or contracts).

What categories of personal data may we collect?

We collect personal data either directly from you, automatically through our websites or mobile applications, or indirectly.

Personal data that you provide to us directly

You may be required to provide us directly with your personal data when:

  • We have a contractual or pre-contractual relationship with you (order for a product or service, participation in a competition, etc.)
  • You create an account on our websites or mobile applications
  • You submit a contact request
  • You subscribe to a newsletter
  • You request a catalogue
  • You take part in a survey
  • You complete a form to download a document

In this context, the data that may be collected include:

  • Identification data (surname, first name, username, nationality, date of birth, etc.)
  • Contact data (postal address, email address, telephone number, etc.)
  • Data relating to your personal or professional life (preferences, order history, company, job title, etc.)
  • Economic and financial data (payment methods, etc.)

Data collected automatically

We collect certain data when you browse our websites or applications:

  • IP address
  • date and time of connection
  • pages visited
  • operating system
  • browser type
  • referring link to the website

These data are collected through cookies. For more information, please consult our cookie policy.

Data collected indirectly

We may collect data via social networks (Facebook, LinkedIn, Twitter, etc.) or through third-party partners where such data are publicly available or shared with your consent.

For what purposes are your data processed?

  • Management of the contractual or pre-contractual relationship (orders, invoicing, etc.)
  • Management and development of our customer/prospect databases
  • Sending newsletters and conducting commercial prospecting
  • Organisation of competitions or surveys
  • Improvement and personalisation of our services
  • Compliance with legal obligations

What are the legal bases for processing?

  • Performance of a contract or pre-contractual measures
  • Compliance with a legal obligation
  • Legitimate interest
  • Consent

Is the provision of your personal data mandatory?

Mandatory data are identified by an asterisk in the forms. If they are not provided, certain services may not be accessible.

Who are the recipients of your personal data?

The recipients are the relevant departments of the data controller and certain partners where you have agreed to this.

Certain trade show organisers may offer a badge scanning service enabling visitors to transmit their contact details to exhibitors.

We may also share your data with IT service providers or subsidiaries of the GL events Group where necessary.

Certain recipients may be located outside the European Union. In such cases, appropriate safeguards are put in place (standard contractual clauses).

How long do we retain your personal data?

  • for as long as necessary for the purposes for which they were collected
  • up to 5 years for commercial prospecting following the last contact
  • 10 years for certain electronic contracts
  • 5 years for banking documents after the end of the commercial relationship

What are your rights and how can you exercise them?

You have the following rights:

  • right of access
  • right to rectification
  • right to erasure
  • right to restriction of processing
  • right to data portability
  • right to object

To exercise your rights, you may contact:

dpglex@gl-events.com

You may also lodge a complaint with a supervisory authority.

The security of your personal data

We ensure the security of your personal data by implementing physical, software-based, and organisational protection measures:

  • CCTV monitoring of premises
  • control of physical access
  • control of access to information systems
  • GL events Group cybersecurity programme
  • staff awareness training on data protection and fraud risks